Job Description

Salary : $44,368.06 - $73,946.08 Annually
Location : FAIRFAX (EJ28), VA
Job Type: FT Hourly W BN
Job Number: 25-01039
Department: Police
Opening Date: 05/31/2025
Closing Date: 6/6/2025 11:59 PM Eastern
Pay Grade: S15
Posting Type: Open to General Public


Job Announcement


Works within the Expungement/Sealing/Archiving Division of Central Records, as the subject matter expert and provides high-level classified and time-sensitive administrative research and support for expungements and Virginia Freedom of Information Action (VFOIA) requests. The position acquires the legal knowledge and has the responsibility for researching and processing expungement requests according to the complexity, procedural directives, regulations, laws and guidelines. Provides customer service to citizens, insurance investigators, attorneys, federal agents, law enforcement officers, agencies, and court officials. Prepares, processes, copies, indexes, files, transmits, and maintains various police department documents. Also, logs, scans and archive documents such as incident reports, accident reports, warrants, summons, homicides and cold case file and photos from paper form into digital formats. Ensures the security and confidentiality of files and information as appropriate.

Applies very specific knowledge of expungement procedural guidelines, archive retention schedules, knowledge of Library of Virginia, Virginia Code and VFOIA policies and procedures. Maintain critical court records, prepare forms, and verify information. Prepares criminal background checks through the National Crime Information Center (NCIC) and Virginia Crime Information Network (VCIN). Drafts letters, memos and other correspondents for the appropriate office, department, and agency. Responsible for the hard-copy and electronic filing system within the office in terms of categorizing, classifying, and organizing information and data. Answers telephone inquiries and direct visitors to the appropriate location. Works independently and performs special assignments, research, report preparation, and preparation of correspondence assigned by records management supervisor and/or director. Develops administrative recommendations to improve business process and is responsible for on-going analysis of various administrative standard operating procedures. Performs other duties as assigned. Works under the direction of the Resource Management Bureau.

The assigned functional areas of this position are customer service, general office administration, human resources, and records management.

Illustrative Duties


(The illustrative duties listed in this specification are representative of the class but are not an all-inclusive list. A complete list of position duties and unique physical requirements can be found in the position job description.)

General Financial Duties
Uses spreadsheets or databases to organize information and produce standard reports;

Communication
Composes routine correspondence on behalf of the executive/work unit head.

Office Management
Provides administrative support and implements procedures;
May supervise others;
Establishes/modifies and maintains a system for tracking the progress of work that is the responsibility of the executive/work unit head;
Trains and orients new employees;
Provides and explains relevant policies and procedures.

General Administrative
Composes routine correspondence on behalf of the executive/work unit head.

Receptionist/Public Contact
Schedule appointments;
Explains departmental policy/procedure but does not interpret them;
Responds to inquiries that require referencing a variety of sources and utilizing
knowledge of the department/county operations.

Word Processing/Typing
Keys/types complex documents (e.g., technical);
Proofs spelling and grammar;
Uses multiple software packages to prepare equations, statistics, tables and/or presentations;
Compiles reports from edited drafts;
Uses macros and templates developed by others.

Information Systems/Software
Performs data entry with some knowledge of department/work unit/program;
Manipulates screens for additional entries;
Generates routine reports;
Creates simple spreadsheets;
Maintains databases.

Reports
Compiles routine factual/numerical reports using readily available information.

Payroll
Trains new employees on how to do on-line time.

Personnel
Prepares and verifies completeness/accuracy of forms/documents (e.g., personnel requisitions, PARS, PCFs);
Provides basic new employee benefits information;
Explains routine personnel policies and procedures;
Gathers information (e.g., salary range, class specifications, and merit adjustments) from HR website or other county sources for supervisor/management;
Instructs employees in proper completion of routine documents (e.g., insurance enrollment forms).

Required Knowledge Skills and Abilities


(The knowledge, skills and abilities listed in this specification are representative of the class but are not an all-inclusive list.)

Knowledge of standard rules and interpretations within own functional area and a working knowledge of established methods and procedures used in related areas;
Significant nonstandard skill/knowledge is required involving production of an end product such as a report.

Word Processing/Typing
Basic skills in the use of Microsoft Word.

Math Skills
Basic math skills.

PC Skills
Basic skills in the use of applicable Microsoft Office Suite software.

Communication
Ability to write simple documents.

Information Abilities
Ability to process and integrate complex data.

Interpersonal Abilities
Ability to establish and maintain effective working relationships with both external and internal contacts.

Executive Assistance
Ability to maintain confidentiality and be sensitive to political issues.

Employment Standards


MINIMUM QUALIFICATIONS:
Any combination of education, experience and training equivalent to high school graduation and two years of experience providing administrative support in the assigned functional area(s).

PREFERRED QUALIFICATIONS:

• Records management experience
• Time and attendance experience
• NCIC / VCIN

CERTIFICATES AND LICENSES REQUIRED:
Driver's license (required)

NECESSARY SPECIAL REQUIREMENTS:
The appointee to this position will be required to complete a criminal background check, credit check and driving record check to the satisfaction of the employer.
PHYSICAL REQUIREMENTS:
Ability to lift up to 20 lbs. Ability to perform extensive walking and handling of multiple tasks. Incumbent must communicate with other agency(s) and the public. Job is generally sedentary in nature; however, visual acuity is required to read data on computer monitor, ability to operate keyboard driven equipment. All duties may be performed with or without reasonable accommodations.

SELECTION PROCEDURE:
Panel interview; may include exercise.

The population of Fairfax County is very diverse where 38.7% of residents speak a language other than English at home () and we encourage candidates bilingual in English and a foreign language to apply to this opportunity.
Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. TY 703-222-7314. DHREmployment@fairfaxcounty.gov. EEO/AA/TTY.

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Merit Positions

Fairfax County is proud to offer employees an attractive and comprehensive benefits program, including the following:

• Medical/Vision/Dental Insurance Coverage
• Group Term Life Insurance
• Long Term Disability
• LiveWell Program
• Flexible Spending Programs
• Paid Leave (annual, sick, parental, volunteer activity, and more!)
• Paid Holidays
• Contributory Retirement Plan
• Deferred Compensation
• Employee Assistance Program
• Employees' Child Care Center
• Commuter Benefit Program
• Continuous Learning Opportunities

NOTE: Fairfax County Government is a qualifying employer under the Public Service Loan Forgiveness program. For more information about the PSLF program:

For additional details please visit the
Non-Merit Positions

1. Non-Merit Benefit Eligible: scheduled to work a minimum 1,040 hours and no more than a maximum of 1,560 hours in a calendar year.
   • Medical/Vision/Dental Insurance Coverage
   • Flexible Spending Program
   • Deferred Compensation
2. Temporary: scheduled to work a maximum of 900 hours in a calendar year.
   • No benefits

01


What is the highest level of education that you have completed?

• Less than 12th grade
• High school diploma or GED
• Some college
• Associate's degree
• Bachelor's degree
• Master's degree
• Doctorate degree

02


If you answered "Some college" for the highest level of education completed, please indicate the number of quarter or semester hours you have completed towards a degree.

• Less than 45 quarter hours
• 45 to less than 90 quarter hours
• 90 to less than 135 quarter hours
• 135 to less than 180 quarter hours
• 180 or more quarter hours
• Less than 30 semester hours
• 30 to less than 60 semester hours
• 60 to less than 90 semester hours
• 90 to less than 120 semester hours
• 120 or more semester hours
• Not applicable

03


Please indicate the major(s) or minor(s) for your completed degree(s). Check all that apply.

• Business administration
• Public administration
• General administration
• Criminal justice
• Other (related field)
• Other (non-related field)
• Not applicable

04


If you answered "Other (related field)" or "Other (non-related field)" for the previous question, please list all of your majors and minors. If this question does not pertain to you, or you do not have a degree, enter "Not applicable".
05


Do you currently possess a valid driver's license?

• Yes
• No

06


How many years of full-time equivalent experience do you have providing administrative support in the functional areas of customer service, general office administration, human resources and records management?

• None
• Less than one year
• One to less than two years
• Two to less than three years
• Three to less than four years
• Four to less than five years
• Five or more years

07


How many years of full-time equivalent records management experience do you have?

• None
• Less than one year
• One to less than two years
• Two to less than three years
• Three to less than four years
• Four to less than five years
• Five or more years

08


How many years of full-time equivalent supply management experience do you have?

• None
• Less than one year
• One to less than two years
• Two to less than three years
• Three to less than four years
• Four to less than five years
• Five or more years

09


Are you currently Virginia Criminal Information Network (VCIN) operator certified or certified through another state's NCIC network?

• Yes
• No

10


Please indicate your level of proficiency with Microsoft Word.

• Beginner (Basic knowledge of creating, editing, formatting, and saving simple documents; inserting simple tables; and proofreading documents for accuracy)
• Intermediate (Knowledge of common commands such as creating a title; using, modifying, and creating styles; setting up the ruler; indenting paragraphs, using tabs and tables; inserting captions, footnotes, endnotes, special characters, or hard page breaks; using page numbering; creating headers and footers; inserting graphics; inserting an equation, adding comments and tracking changes.)
• Advanced (Extensive knowledge of almost all function of program including mail merge, macros, creating a table of contents, creating bookmarks and cross-referencing.)
• No experience

11


Please indicate your level of proficiency with Microsoft Excel.

• Beginner (Basic knowledge of creating a worksheet; performing calculations in a worksheet; modifying and formatting a worksheet; printing workbook contents)
• Intermediate (Knowledge of inserting and modifying graphic objects in a worksheet; customizing and enhancing workbooks; analyzing data using Pivot Tables, Slicers, and Pivot Charts)
• Advanced (Extensive knowledge of increasing productivity and improving efficiency by streamlining workflow; collaborating with others using workbooks; auditing worksheets; analyzing data; working with multiple workbooks; importing and exporting data, using Excel with the web)
• No experience

Required Question Fairfax County, VA

Job Tags

Hourly pay, Holiday work, Full time, Temporary work, Flexible hours,

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